Tracking payroll tax deposit deadlines for every client, without a spreadsheet
Deposit schedules differ by client and by state. The due dates should not live in someone’s head.
Why deposit tracking gets complicated
Federal deposits follow a monthly or semi-weekly schedule depending on the client, and each state has its own withholding deposit rules. Add pay dates, bank processing times, weekends and banking holidays, and a spreadsheet becomes fragile very quickly.
What good tracking looks like
- Rules per client, set once. Federal and state deposit rules for each client, from which every due date is calculated.
- Run reminders. Working back from each pay date using your check and direct deposit processing times, skipping weekends and banking holidays.
- One dashboard. Runs, deposits and filings due soon across every payroll client.
- A 12-month grid per client. Payroll totals, state withholding and scheduled deposits for every month of the year.
- Quarterly reconciliation. Deposits compared with the Form 941 liability, with the difference shown and carried forward if needed.
- Return status. Form 941 and state withholding returns tracked quarter by quarter, with the date filed.
Tracking is not filing
Tracking software tells your team what is due and what was done. Your firm still runs payroll and makes deposits and filings through its payroll provider, the IRS and state agencies.
Does BytesHood make payroll tax deposits?
No. It tracks due dates, runs, deposits and filings; deposits and filings are still made through your payroll provider, the IRS and state agencies.
Can it email clients their payroll figures?
Yes. Templated emails fill in figures from your payroll data, with a check before sending.